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System Manager (Job Planning)

NHS AfC: Band 6

Main area
Job Planning
NHS AfC: Band 6
  • Full time
  • Part time
  • Flexible working
37.5 hours per week
Job ref
Russells Hall
£32,306 - £39,027 Per Annum
Salary period
Today at 23:59

Job overview

This new and exciting role joins our team at a pivotal time for job planning in the organisation.  You will have lots of opportunity to provide advice and support on job planning for multi-disciplinary staff across the Trust. You will be supporting the maintenance and monitoring of the e-job planning system including training staff. You will be responsible for ensuring that the e-Job Planning system is properly populated with job plans, and that the various stages of job plan ‘sign off’ are completed by individuals within Trust agreed timelines.

 We are seeking candidates who have knowledge and understanding of  job planning for medical and/or AHP staff. If this role is right for you, you will be customer focused and have the ability to develop good working relationships and personal credibility.  You will need excellent prioritisation, planning and communication skills, be pro-active and must have attention to detail. It is essential that you are able to work as part of a team or work on your own initiative.


Main duties of the job

The post holder will act as the e-Job Planning System Lead utilising specialist knowledge of specific systems used by our workforce to undertake annual and in year job plans.

The post holder is responsible for ensuring the system is run efficiently and effectively and quality reviews are conducted in accordance with the quality plans.

The post holder will be responsible in supporting the effective rostering and community scheduling and supporting services and the wider Trust as required across the team.

The post holder will need to have experience of conflict resolution, working with colleagues to deliver time limited outputs and have experience of resolving technical system issues in person and remotely.


Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”.  We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as BAME, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.

 We are committed to home life balance through flexible working and making reasonable adjustments where possible.

Detailed job description and main responsibilities

Please see the attached Job Description and Person Specification for full role requirements associated with the role

Person specification


Essential criteria
  • Degree in relevant field, or equivalent level of experience plus specialist knowledge equivalent to post graduate level
  • Prince 2 Foundation
Desirable criteria
  • Prince 2 Practitioner
  • Management and business diploma or equivalent


Essential criteria
  • Working knowledge of AHP workforce
Desirable criteria
  • Working Knowledge of medical workforce
  • Working Knowledge of Allocate e-job plan system


Essential criteria
  • Computer literate including Word, PowerPoint and Outlook
  • Experience in providing systems training
  • Experience in providing system support
  • Experience of Conflict Resolution
  • Experience of working to short deadlines
  • Experience of working with a wide range of stakeholders
  • Experience of providing data reports to key/senior stakeholders
  • Experience of problem solving/trouble shooting
  • Experience of data input (attention to detail)
  • Experience of collaborative working
Desirable criteria
  • Experience of working from a shared inbox
  • Previous experience within the NHS
  • Experience of reporting to multiple stakeholders e.g., Medical Director and Chief Allied Health Professional


Essential criteria
  • Ability to work with a wide range of stakeholders
  • Experience of delivering Trust wide communications
  • Appropriately assertive
  • Strong negotiating skills
  • Demonstrates a personal confidence
  • Ability to interact on all levels within the organisation
  • Ability to work within a team and under own initiative
  • Open minded, treats colleagues with respect
  • Exemplary personal standards of conduct and behaviour
  • Ability to hold difficult conversations
  • Effective communications skills (verbal, written and visual aids used)
Desirable criteria
  • Ability to relate to senior members of the Trust


Essential criteria
  • Ability to learn quickly and independently
  • Ability to manipulate data and provide meaningful reports for Trust, Service and Individual engagement
  • Attention to detail and ability to escalate concerns
  • Advanced knowledge and working experience of Excel
  • Analytical and Auditing skills


Essential criteria
  • Interested in service improvement/modernisation
  • Interested in learning new systems and IT programmes
  • Motivated to drive change
  • Able to plan and deliver tasks to tight time scales and deadlines

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleInvestors in People: GoldMindful employer.  Being positive about mental health.Improving working livesAge positiveDisability confident leaderStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Armed Forces Covenant Bronze AwardENEI Silver Standard 2021

Documents to download

Apply online now

Further details / informal visits contact

Rebecca Edwards
Job title
Directorate Manager
Email address
Telephone number
01383 241080
Additional information

Teams calls can be arranged prior to application/interview